Paperwork and liability
The moment a rental crosses the line it was never meant to cross is the last cheap moment in the story.
The first is at four in the afternoon, when a cart does not come back and nobody has any idea where it went.
The second is at eleven in the morning, when it crosses a gate it was never rented to go through and the office gets an alert with the vehicle, the renter and the time on it.
The same event, six hours apart, and the difference is a phone call against a police report.
A cart, an LSV or a scooter is several thousand dollars of asset. The replacement cost is the visible part.
The rest is the season. A unit gone in June is a unit that earns nothing for the remaining peak weekends, and on a fleet sized to demand there is no spare to slide into its bookings.
Insurance covers some of it, eventually, on terms that usually include a deductible and a rate consequence.
The line is different by category and by unit. A plantation gate. An island. A county line. The streets a low speed vehicle is plated for.
That has to be set per unit or across a fleet, because the same lot can hold a course cart that never leaves private property and a plated LSV allowed on posted streets under 35.
Write the boundary into the rental agreement in plain language and point at it during handover, so the conversation later starts from an agreed rule.
Take a deposit or a card authorisation sized to the risk rather than to convention, and record the driver documents properly, because a recovery starts with knowing who has it.
Check the yard at a fixed time in the afternoon rather than at closing. An hour of daylight changes what is possible.
The same tracker that goes in a delivery van goes in a rental unit, at around $20 for the unit and about $70 a year. Position is held against the unit record, beside its serial, its condition history and the reservation it is out on.
A boundary raises an out-of-zone alert to the office at the crossing, with the vehicle, the renter and the time on it, while the vehicle is still easy to reach.
Out on hire
Alerts
Three carts are out on hire, each one reporting into the record that holds the reservation it went out on. All three are inside the zone.
There is no remote immobiliser, no engine cut-off and no way to stop a vehicle from inside Bodhisys. It reports position and raises alerts.
The tracker integration is fixed. One supported unit rather than any device you already own.
Telling renters that a vehicle is tracked, and meeting whatever your jurisdiction requires about disclosure and consent, sits with you. The data is stored here and the legal advice is not.
A tracker in the vehicle reports its position against the unit record, and you draw a boundary around where that rental is allowed to go: a plantation gate, an island, a county line, or the streets a low speed vehicle is plated for. A crossing raises an out-of-zone alert to the office with the vehicle, the renter and the time on it.
The value is timing. A vehicle heading somewhere it was never rented to go is recoverable at the crossing and expensive by the evening. There is no remote immobiliser and no way to stop the vehicle from inside the software.
Around $20 to buy and about $70 a year to run, on a fixed integration with one supported unit.
No. It reports position and raises boundary alerts. There is no engine cut-off.
That is a question for your jurisdiction and your attorney. Bodhisys stores the data and gives no legal advice about disclosure or consent.
A demo takes six fields and someone who understands rental operations calls you back. Where Bodhisys is the wrong fit you will hear it on that call rather than after three meetings.
