Heavy equipment rental
An excavator reaches the job on a lowboy with its own driver and its own route. Book the machine without booking the float and the day it arrives late is the day a crew of six stands around being paid.
NO MONTHLY FEE · 4.5% AT CHECKOUT · PAID BY YOUR CUSTOMER
Delivery is the product. A machine moves on a trailer with its own weight class, its own route restrictions and its own driver, so the booking has to hold a float as well as a machine. Two units available and one truck free means one rental, and software that models only the machine will oversell the day.
Billing runs on the meter rather than the calendar. Day, week and month rates sit alongside engine hours, and a machine returned at 47 hours against an 8-hour day allowance is an invoice line rather than an argument. Fuel, delivery, environmental and damage waiver all land on the same order.
Service takes a machine off the board wherever it is standing. Hour-based intervals, annual inspections on lifts and hoists, and a fault reported from a site all have to hold a unit back until it is signed off. Condition photographs at drop and at collection are what settle a bent bucket that arrives back with nobody claiming it.
Eight machines, two locations, one in the workshop. Book against each model and see which one can tell you which machine the customer is getting.
The constraint in this category is a trailer and a driver free on the day the machine is. Everything below is aimed at it.
Reservations land against individual units. Delivery and pickup runs come out of the addresses captured at booking, sequenced into one loop rather than a list of addresses in the order they were booked. Drops are confirmed with a photo and a timestamp. Returns are recorded against the unit that came back, and availability reopens once it is fit to go out.
The first picture below is a real Saturday rather than a drawing of one, with a good part of what the platform does sitting behind that one screen. It works the same way at whatever size you run, from a single van out of one location to a fleet across several. The second picture is that same morning taken apart into a single run.
Reading the map
The addresses come off the reservations. The run is built as one loop that turns right out of the depot and right back into it, so no road is driven twice and no stop is passed before its window opens.
Bodhisys charges no monthly fee. The platform takes 4.5%, added to each reservation and paid by your customer rather than by you.
The savings calculator puts that against what you pay today, including reseller commission and paid modules.
Bodhisys is rental operations software for companies that rent things, vehicles and experiences. It was built for rental inventory rather than adapted from a ticketing system, and it has been in market since 2023.
For heavy equipment rental companies it runs reservations, inventory across every location, routing, delivery confirmation, waivers and returns in one system. The category constraint it is aimed at is a trailer and a driver free on the day the machine is.
There is no monthly fee. A 4.5% charge is added to each reservation and paid by your customer at checkout.
Bodhisys is younger than FareHarbor and Peek Pro and has a smaller install base. An operator whose revenue is mostly timed tours, or who needs a long list of third-party integrations today, is better served by an incumbent.
There is no monthly fee. A 4.5% charge is added to each reservation and paid by your customer at checkout.
Yes. Customers, future reservations and booking history migrate from FareHarbor, Peek Pro and Bike Rental Manager.
A tour flow sells a seat at a time. A rental flow has to capture what leaves, where it goes, when it comes back and who is responsible for it in between.
Verified against public documentation, 2026-08. Re-check each quarter; these are well-resourced companies that ship.
